DC Admin Clerk – Day Shift

Description

Dis-Chem Pharmacies is recruiting a DC Admin Clerk for its Distribution Centre in Midrand. The successful candidate will perform administrative and clerical duties supporting warehouse operations. All work must comply with Dis-Chem procedures, legal requirements and customer-service standards.

Responsibilities

• Process warehouse and sales-order credit requests accurately.
• Investigate and resolve credit, delivery and distribution-related queries.
• Review warehouse credits and support the approval or rejection process.
• Maintain the accuracy and integrity of captured credit information.
• Process returns according to the required procedures.
• Follow up with stores, warehouses and internal departments on outstanding matters.
• Assist Finance with resolving warehouse-delivery queries.
• Maintain accurate administrative records, reports and statistics.
• Process weekly outsourced-worker timesheets and distribute paysheets.
• Capture leave forms for permanent and outsourced employees on Kronos.
• Order stationery and approved departmental expenses.
• Submit delivered invoices for payment.
• Perform clerical duties when the Administration Manager is unavailable.
• Process invoices through the MIRA system.
• Verify goods-receiving documents, supplier invoices and delivery notes.
• Confirm that shortage and damage claims have been completed.
• Investigate and refer discrepancies identified during invoice verification.
• Create and capture Distribution Centre purchase orders on SAP.
• Reconcile return-to-vendor records with open orders and physical stock.
• Process goods issues and supplier or distribution orders.
• Capture stock adjustments, negative counts and cycle counts.
• Prepare and process goods being returned to suppliers.
• Follow up with suppliers regarding the collection of returned goods.
• Respond to queries from stores regarding distribution discrepancies.
• Follow up with suppliers on delivery deadlines.
• Maintain effective relationships with internal departments, stores and suppliers.
• Keep the workstation clean and comply with housekeeping standards.
• Follow company policies, standard operating procedures and health and safety requirements.

Requirements

• Grade 12 or Matric.
• One to two years of administrative experience.
• South African citizenship.
• Basic SAP knowledge would be advantageous.
• Basic knowledge of Kronos.
• Basic understanding of Human Resources administration.
• Knowledge of distribution-centre, logistics and supply-chain operations.
• Computer literacy, including Excel, PowerPoint and Outlook.
• Reliable transport.
• Ability to pass MIE, criminal-record and credit checks.

Skills & Competencies

• General administration
• SAP data capturing
• Kronos
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Goods-receiving administration
• Purchase-order processing
• Warehouse and logistics support
• Supplier-return administration
• Customer service
• Basic numerical ability
• Analytical thinking
• Problem-solving
• Attention to detail
• Record keeping
• Deadline management
• Communication and coordination
• Honesty and trustworthiness

Other

Benefits mentioned in the advert include:

• Medical aid.
• Provident fund.
• Staff account.

The vacancy is presented as an entry-level position, but one to two years of administrative experience is an essential requirement. The successful candidate will work a day shift at the Dis-Chem Distribution Centre in Midrand.