Freelance Executive Assistant – Proactive & Senior-Level Support | UK / Norther Ireland (Remote)

About the job

We're hiring a proactive Freelance Executive Assistant to support a serial entrepreneur managing several businesses in parallel across the UK and Northern Ireland. This is a senior-level support role for someone who is comfortable working with autonomy, managing priorities for a fast-moving founder, and keeping multiple projects on track.

This isn't a passive admin role where you just wait for instructions. You’ll be the gatekeeper and the engine behind the day-to-day, requiring a kind, confident, and senior approach to problem-solving.

What you'll be doing:

• Managing a complex calendar across multiple business ventures
• Coordinating meetings with other business partners and external EAs
• Owning email management and prioritizing communication
• Handling general administration and operational tasks
• Proactively identifying and clearing bottlenecks before they become issues

What we're looking for:

• Proven experience in a high-level EA or senior administrative capacity
• Ability to manage competing priorities for multiple business entities simultaneously
• Super proactive mindset; you anticipate the next move rather than waiting for a brief
• Confident, professional communication style; kind but firm when managing calendars and stakeholders
• High attention to detail and ability to work with minimal oversight

Contract:

• Remote, freelance
• Capacity: ~30-35 hours per month

If this sounds like your lane, apply and answer the short questions below.