Office Assistant/Receptionist
We are seeking a full time candidate to join our team as an office assistant in the Brampton area.
Position Summary:
Perform a wide range of duties and manage/organize the day-to-day operation of the office environment.
Primary Duties and Responsibilities:
- Greet clients/suppliers/visitors to the organization in a professional and friendly manner.
- Motivated self-starter who can work with minimal supervision.
- Multi-tasker who can quickly learn and handle a variety of responsibilities.
- Proficiency in the use of computer programs for word processing, spreheet, bookkeeping, E-mail, and internet services (Google Drive, Dropbox, OneDrive, TSheets, Quickbooks) to prepare reports, schedules, and other documents.
- Proficiency in the use of office equipment such as computers, voice messaging systems, fax, photocopiers, and printers.
- Able to accomplish tasks under pressure with respect to deadlines.
- Able to manage heavy volume of paperwork.
- Type correspondence, reports, forms and lists as requested, rates for sale dept., quotations, etc.
- Forward voice mail from the general mailbox to the appropriate staff member.
- Contact and follow up with clients in a pleasant and professional manner through email or phone.
- File material according to the established procedures.
- Provide secretarial and administrative support to management.
- Schedule and confirm meetings and appointments.
- Ability to perform well under pressure.
- Strong work ethic with a focus on accuracy and attention to detail.
- Ability to assess and prioritize workload.
- Demonstrated professionalism and an understanding of the importance of confidentiality.
- Handle highly sensitive and confidential information relating to the activities of the department.
- Book and organize travel arrangements, agendas and itineraries.
- Perform other administrative duties as required.
Required Education:
- High School Diploma or equivalent experience
- Post-secondary education in Business or Office Management preferred.
Personal Suitability:
- Flexibility
- Accurate
- Team player
- Punctual
- Excellent oral communication
- Excellent written communication
- Client focus
- Reliability
- Organized
Job Type: Full-time
Pay: $18.00-$22.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care
Education:
- Secondary School (required)
Experience:
- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)
Language:
- English, Punjabi (preferred)
Work Location: In person